*** This Fund is now CLOSED for Applications ***

Applications can no longer be submitted

Glasgow Children's October Holiday Food Programme 2018

Voluntary Action Fund (VAF) manage the Glasgow Children’s October Holiday Food Programme on behalf of Glasgow City Council (GCC).


This Fund is currently only available to those organisations who were approved for the same fund during the school Summer Holiday 2018.  If you have submitted an application we would urge you not to telephone to ask about progress as this detracts from staff working on assessments and will slow down the process for all.  We are aware of the very short timescale and are aiming to make decisions within 48 hours.  Applications are processed in the order in which they are received.

Fund Aim

Following the success of the children’s summer food programme 2018, in which £2 million was identified to alleviate the challenges faced by food poverty during the school summer holiday, this fund has re-opened for the October school holiday. The fund aims to enable community organisations in Glasgow to provide nutritious food for the children using their services during the October school holiday.

Awards of between £100 and £10,000 will be provided to support children and young people with their well-being and to have a healthier relationship with food. This fund is for children of nursery or school age (0-18years) to enable more of the city’s children to thrive.

To be eligible, applicants must be a third sector/not for profit organisation operating in the Glasgow City Council Local Authority. You must also have been approved for funding for the summer 2018 fund.

Fund Outcomes

  • To provide nutritional meals for children during the October school holiday;
  • To provide meals in a non-stigmatising way, benefiting the health of the children;
  • To provide activities that will appeal to children, encouraging them to attend and receive a healthy, nutritional meal.

Policy Information

These policy documents should provide useful background and relevant information for applicants.

It would be particularly useful for applicants to read through and familiarise themselves with this information before applying.

  • Glasgow Children’s Summer food Programme – Healthy Lunch Criteria provided by GCC
  • Glasgow City Council’s Food Hygiene Information - Environmental Health Page
  • REHIS food hygiene training requirements (www.rehis.com). See FAQ's for more information.
  • Food Standards Scotland (www.foodstandards.gov.scot) information on:
    • Food Hygiene Information Scheme (FHIS). See FAQ's for more information.
    • Allergens and Labelling
      • Click here for a template of a menu to display food allergens.
      • Click here for a food allergy display sign.
    • Cooksafe; for advice, guidance and templates to meet food hygiene and food safety requirements. 
      • Click here for the Cooksafe manual and templates.

Funding Criteria and Eligibility

To be eligible, applicants must have been approved for funding for the Glasgow Children's Summer Food Programme 2018.

Due to the funding provided to organisations during the summer 2018 Fund, it is expected that other direct projects costs will be lower than the requested food costs for October.

To be eligible, applicants must also be:

  • A third sector/not for profit organisation working in the Glasgow City Council Local Authority area. Click here for map of eligible area;
  • Able to run the project during the Glasgow City Council school October holiday (12th October – 21st October 2018);
  • An organisation with a bank account in their own name, with at least 2 signatories on the bank account.
  • If successful, individuals and organisations will be expected to have knowledge of the current Food Laws and either have or be prepared to be registered with Glasgow City Council’s Environmental Health Department (EHD). 

  • Please note that if you successfully registered with EHD for the summer holiday or provided an FHIS certificate, then you do not need to do anything for the October holiday. However, if there is a new partener involved or you are using a different catering provider you will need to provide evidence of registration with EHD or a valid FHIS certificate.

  • You can find out more information on environmental health food laws here. Read the FAQ's for details on how to register your organisation for free with Glasgow City Council through their one page form here – this is required whether you are preparing food from scratch or buying in and serving from another supplier.

How to apply

Applicants should follow the link to the online application form. This link will be emailed to each eligible organisation. Please read all policy information, eligibility criteria and frequently asked questions before applying.

It is advisable to use Google Chrome or Mozilla Firefox as your internet browser when completing your online application. During testing, Internet Explorer and Microsoft Edge were much slower when downloading and uploading essential documents.

Further Information & Enquiries

Please refer to the FAQ's. If you have further queries about the Fund, or wish to discuss your project eligibility, please email VAF on gcfp@vaf.org.uk

Grant award decisions will be being made on a daily basis. 

VAF staff can provide technical support but please note that we cannot offer project specific advice or comment on draft applications.

Funded Organisations

For a list of funded organisations and their contact details click the link below. Please note that this list will be updated regularly so please check back regularly.

Click here to see the list of funded organisations.